Division Support Specialist; U.S. Fish and Wildlife Service Division
Work location flexible with remote options.
Position Summary: The FWS Division of ACE-EPIC is seeking a Division Support Specialist to assist the Division with outreach and recruitment efforts and serve as a project-related point of contact for applicants, members and FWS partners as well as other public/private partners and projects. The Division Support Specialist will coordinate internally with the EPIC FWS Recruitment & Member Manager, Agreement & Project Manager and Division Director, as required.
Program Background and Objectives: The ACE EPIC FWS Division currently manages more than 50 Cooperative Agreements with FWS across the country. Projects supported are diverse and range from invasive species control; riparian and wetland restoration; threatened and endangered species research and management; records reconciliation; realty; vertebrate and invertebrate research and management; ecology; landscape level planning; maintenance; outreach and visitor services
Essential Functions and Responsibilities:
The Division Support Specialist will support the Director, the Recruitment & Member Manager and the Agreement & Project Manager in a variety of operational, programmatic and project specific tasks including:
Recruitment and Outreach:
Assist with recruitment and outreach efforts for the FWS Program, including:
o Development of position descriptions for EPIC FWS projects
o Post and advertise EPIC FWS project opportunities and positions
o Conduct first-round applicant interviewing/vetting
o Follow up with candidates about application status and materials
o Compile and prepare applicant information and collaborate with project partners with applicant placement
o Research and formulate recruitment strategies including finding new recruitment sites, building relationships with academic institutions, agencies, tribes, and local organizations while recruiting, interviewing and reviewing prospective candidates.
Assist with ensuring timely and accurate onboarding & data entry of selected FWS interns and fellows for the Division.
Support Division efforts to recruit for diversity, and promote a culture of inclusivity
Coordinate Division uniform inventory needs as well as member uniform logistics
Assist with time and attendance reporting and processing
Respond to general internship inquiries over phone and email
Assist with member travel logistics, including hotel booking and more
Assist with member per diem and reimbursement processing
Assist with AmeriCorps Member Account audits
Support high-volume needs during periods of intense field seasons
Facilitate feedback from the field, including photos for ACE media
Agreements and Projects:
Support project tracking efforts and data entry as needed
Review data entries to ensure they are up to date and accurate
Assist in the tracking and entry of member and staff generated expenses
Represent ACE's philosophy and values to a wide range of audiences including members, programmatic staff, management and public.
Foster a culture and environment that positions ACE for success and ensures that ACE is the program of choice for partners, members and staff.
Adhere to ACE safety policies and procedures; Reports any unsafe or harmful conditions, incidents and/or accidents immediately.
Other related duties as assigned; Responsibilities and tasks outlined are not exhaustive and may change as determined by ACE.
Required Experience and Qualifications:
BA/BS degree in natural or cultural resource management, or related field; or equivalent combination of education, training and experience to support our nation's emerging professional resource management workforce and project partners. Degrees and experience in other fields will be considered.
- Practical knowledge of or experience with similar corps-oriented, non-profit organizations, land-based federal agencies such as the Department of Interior or other federal or state agencies.
- Knowledge of the federal grants and agreements processes preferable as is contract experience.
- Willingness and ability to communicate and coordinate internally within ACE and with external stakeholders and partners
- Willingness to travel, work occasional weekends and attend community events.
- Strong skills in interpersonal communication, public speaking, organization, management, conflict resolution and motivating others
- Outstanding organizational and time management skills with the ability to maintain and effectively support a complex array of projects
- Computer skills required including intermediate knowledge of Excel, fluency in social media, and professional email etiquette; Strong data management skills.
- Ability to function as an efficient, effective and adaptable team member displaying professional-level proficiencies in both technical and interpersonal skills.
- Ability to receive and provide constructive feedback.
- Ability to prepare and maintain records and reports.
- Ability to understand and carry out oral and written instructions.
- Ability to understand and follow ACE systems and processes.
- Proven ability to work independently and be a positive, contributing member of a group.
- Must be authorized to work in the U.S.
- Valid driver's license and an insurable driving record
- Proficient in English
- Ability to pass a federal criminal background check
- Willing to abide by ACE Policy and Federal Drug Free workplace policies and laws.
- ACE reserves the right to drug test at any time.
- Physical Demands, Work Environment and Working Conditions:
- Physical Demands: Requires frequent sitting, standing, walking, carrying, using hands to handle or feel, reaching with hands and arms, talks and hears. Manual dexterity required for use of computer keyboard/mouse and other routine office equipment. May occasionally be required to stoop, kneel, climb stairs, and/or crouch.
- Vision Requirements: Requires close, distance, peripheral and depth perception vision as well as the ability to focus.
- Weight Lifted or Force Exerted: Frequently lifts up to 10 lbs., occasionally lifts up to 25 pounds.
- Environmental: Moderate noise such as in a business office with equipment and light traffic.
This position requires domestic travel.
To Apply: Please submit your resume, thoughtful cover letter, and contact for three professional/academic references to the online application page for this position by clicking on the green "Apply Externally" button.
NOTE: Early consideration will be given as resumes are received. This position may close at any time. If you have any questions regarding this position please feel free to contact National Director USFWS Division - Kevin Sloan at email@example.com.
EEO: American Conservation Experience provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, American Conservation Experience complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.