Sheriff's Director of Support Services
The Office of the Sheriff is recruiting to fill a Personnel Director position within the Office of the Sheriff's Administrative Services Division.
The Contra Costa County Office of the Sheriff enjoys an outstanding reputation as one of the most professional, progressive agencies in the United states. The Office is the largest law enforcement agency in Contra Costa with over 1,100 sworn and professional employees dedicated to providing the highest level of law enforcement and customer services.
The Director of Support Services will lead a team of professional human resource staff supporting the mission of the Office of the Sheriff by providing human resource services including recruitment and examination, classification and compensation.
We are looking for individuals who are proactive leaders who can multitask and demonstrate their ability to both learn and mentor in a fast-paced, demanding work environment.
We are looking for someone who:
· Has strong Inclusive leadership skills; Ability to lead and build an effective team of professionals and establish and maintain credibility with staff.
· Can build strong relationships with excellent communication skills; You will need to establish relationships across many divisions and ensure that a consistent message is communicated to a variety of audiences.
· Possesses an in-depth knowledge of management, administrative policy and human resources regulations and leave laws.
· Works effectively and positively with multi-levels of employees in a law enforcement environment
· Is proactive and takes action to continually improve and takes a structured approach to managing self and others.
· Has the ability to adapt quickly to change and demonstrates resilience.
· Is organized and results driven. You will need to balance multiple assignments and priorities in a fast-paced environment.
What you will typically be responsible for:
· Managing the preparation of personnel documents and maintenance of personnel records.
· Preparing, monitoring and analyzing management and statistical information and reports and making recommendations on findings.
· Managing assignments of subordinate Administrative Services Assistants and clerical staff.
· Preparing a variety of studies, reports and correspondence.
· Assisting in the development and maintenance of department personnel management policies and procedures.
· Overseeing all Office of the Sheriff recruitments, both sworn and professional staff.
· Conferring with and representing the department in contacts with other county departments, police agencies, public jurisdictions and private firms and individuals.
· Facilitating positive employee and labor relations.
A few reasons you might love this job:
· You will work with great staff in a welcoming work environment.
· Your work will have a direct impact on the Office of the Sheriff's ability to provide important public services.
· You will work with people who are passionate about their work and focused on continuous improvement and innovation.
· You will be challenged daily.
· You will be a part of a law enforcement agency and will provide support to the mission of providing public safety to the community.
A few challenges you might face in this job:
· You will work in tandem with your assigned team, as well as other administrative teams, so you will need to rely heavily on your strong communication and organization skills.
· Working in a para-military organization requires adherence to strict professional and behavioral requirements. You will be a member of law enforcement at a time when law enforcement personnel are faced with an unprecedented number of challenges.
· You will be expected to balance the demands of multiple assignments with competing deadlines.
· You will need to adjust priorities quickly to meet the ever-changing needs of the Office.
· Your customers will include some people with difficult personalities and/or high expectations.
Competencies Required:
· Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
· Attention to Detail: Focusing on the details of work content, work steps, and final work products
· Managing Performance: Ensuring superior individual and group performance
· Driving Results: Demonstrating concern for achieving or surpassing results against an internal standard of excellence
· Leadership: Guiding and encouraging others to accomplish a common goal
· Decision Making: Choosing optimal courses of action in a timely manner
· Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
· Mathematical Facility: Performing computations and solving mathematical problems
· Innovation: Imagining and devising new and better ways of doing things
· Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results
· Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
· Oral Communication: Engaging effectively in dialogue
Typical Tasks
Administration (Payroll and Grants):
· Analyzes and evaluates contracts and budgets
· Prepares a succinct description of the contract program in the format of a Board Order and submits it for approval
· Maintains contract and grant documentation in accordance with County policy and government regulations
· Monitors and reviews pertinent State and Federal programs and regulations which impact upon contracts and grants to insure compliance
· Compliance monitoring and reporting to ensure grants adhere to contractual provisions throughout the grant period
· Confers with and represents the Office of the Sheriff in contacts with other county departments, police agencies, public jurisdictions, and private firms and individuals
· Attends meetings and conferences and prepares correspondence
· Prepares formal extensions and amendments to existing contracts
· Manages assignments of Account Clerks and Accounting Technicians
· Prepares, monitors, and analyzes management and statistical information and reports and makes recommendations on findings
· Interpret and apply union memorandum of understandings, county, state, and federal payroll laws, rules, regulations, guidelines and manuals
· Oversees the maintenance of the Office of the Sheriff's payroll management system
Administration (Personnel):
· Manages assignments of subordinate Administrative Services Assistants and Clerical staff
· Manages Long Term Leave, Family Medical Leave Act, and Temporary Modified Duty Programs
· Facilitates positive employee and labor relations
· Coordinates and investigates requests for reasonable accommodations/temporary modified assignments
· Oversees all Office of the Sheriff recruitments, both sworn and non-sworn
· Coordinates Worker's Compensation; liaison with Risk Management
· Manages the preparation of personnel documents and maintenance of personnel records
· Performs staff analysis and administrative duties
· Prepares, monitors, and analyzes management and statistical information and reports and makes recommendations on findings
· Confers with and represents the department in contacts with other county departments, police agencies, public jurisdictions and private firms and individuals
· Attends meetings and conferences and prepares correspondence
· Advises departmental personnel on general merit system administration and polices
· May conduct investigations relative to employee grievances and meets with employee organization representatives and employees on grievance matters
· Assists in the development and maintenance of department personnel management policies and procedures
· Prepares a variety of studies, reports and correspondence
· Supervises the maintenance of the Office of the Sheriff's position control system
Minimum Qualifications
License: Possession of a valid California Motor Vehicle Operator's License. Out of State valid Motor Vehicle Operator's license will be accepted during the application process.
Education: Possession of a Bachelor's degree from an accredited college or university with a major in business administration, public administration, administration of justice or a closely related field.
Experience: Three years of full-time or its equivalent experience managing, administering support services, and performing staff analysis in a large department, institution or public agency.
Substitution: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included courses in English Composition, Social Science, Behavioral Science and Mathematics or Statistics and two (2) additional years of the required experience may be substituted for the required Bachelor's degree.
Selection Process
1. Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement and supplemental questionnaire by the final filing date.
2. Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination.
3. Written Exercise: Qualified candidates will be given a behavioral consistency writing exercise to measure candidates' competencies as they relate to the job. These may include, but are not limited to: Legal and regulatory navigation; attention to detail; managing performance; driving results; leadership; decision making; professional integrity and ethics; mathematical facility; innovation; displaying ownership and accountability; building and maintaining relationship and communication. (Weighted 100%)
Please apply online at:
Tentative Schedule: The Written Exercise will be sent to qualified candidates via email on April 22, 2020, to be submitted April 28, 2020.
The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
CONVICTION HISTORY
After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.
DISASTER SERVICE WORKER
All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law
Agency
County of Contra Costa