Account Executive

Full-Time                                                       

The Executive Assistant provides confidential, overall office coordination and administrative assistance to the County Administrator. The position includes completing special projects as assigned, including implementation/maintenance of agenda-maker & workflow manager software, web page management, intranet development/management, LEAN coordination, creation, analysis and use of confidential data for collective bargaining purposes; creation of graphs, documents, power points, tracking forms, etc.  This position will also serve as a central resource person to other Directors/Department Heads as well as agency staff. In addition, this position will handle external and public affairs matters as assigned by the Administrator. The position requires a high level of confidentiality, skillful communications, project management, initiative, and people skills. This position will work autonomously in many instances.

Duties include, but are not limited to:

·        Serves as Assistant to the County Administrator

¨      Prepares and completes Administrator confidential correspondences

¨      Serves as liaison between County departments, community groups and other levels of government

¨      Creates, analyzes and uses confidential data to assist with collective bargaining

¨      Prepares reports, meeting notices, agendas and other special projects

¨      Responds to routine inquiries regarding County operations and programs

¨      Coordinate, schedule and prepare space for meetings/training sessions

¨      Maintains and handles Administrator’s phone calls and calendar

·        In conjunction with County Auditor, assists Administrator in managing County contract process

·        Serves as central resource person for other managers and within county for coordination of activities

¨      Handles consumer/public complaints and difficult questions in professional manner either in person or via phone

¨      Keeps updated on Data Practices Act and county policy to ensure compliance

¨      Conducts vendor searches, research and recommend/select vendors

·        Coordinates the development and publishing of County Newsletter, website and social media platforms

·        Manages all property insurance claims and assets

¨      Maintains insurance schedule and asset inventory

¨      Coordinates submission of claims by determining claims to be filed and processing necessary information

·        Leads and coordinates county-wide process improvement initiatives (LEAN)

¨      Develop, analyze and evaluate information to assist departments in continuously improving processes and services

¨      Lead and conduct process improvement events

¨      Assist in development and implementation of action plans and conducts follow ups

·        Information and Technology

¨      Uses software to create presentation materials, brochures, pamphlets, booklets, posters, and cards for agency services

¨      PowerPoint for administrative presentations

¨      Processes county mail

·        Revision of existing policies and procedures

·        Performs other duties as necessary

Requires High School Diploma or GED and minimum of 5 years of direct administrative support experience.